You’re aware that planning events is a ton of work. It’s about choosing the right venue as well as setting up your technology as well as making your guests feel comfortable, and making the event memorable. Most of us don’t realize that events create a lot of waste and consume a significant amount of energy.
It’s time to implement an effort to change. Many are becoming aware that events don’t need to have a large environmental impact. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why should you consider going green at your event?
Here’s a figure that could be a surprise to you If you attend a typical 3-day gathering with 500 attendees can produce around 2,835 kg of waste, and consume around 300,000 kWh in energy. This isn’t just a staggering amount; it’s an opportunity for improvement.
The people who attend today are focused on sustainability. They want to see evidence that the brands and companies they love are living up to the hype. It’s not just about helping the environment and the planet, but also showing your viewers that your values extend beyond the stage and screen.
The art of cutting clutter: Simple Waste Management Wins
Let’s start with the trash. The mess that accumulates during events can be a goldmine. It can be comprised of single-use items, food leftovers as well as printed materials and brochures that no one reads. But with a little intention recycling waste in a sustainable manner is easier than you think.
Here are some easy adjustments that will go far:
1. Replace disposables with compostable or recyclable alternatives.
2. Use QR codes or other event apps instead of printed publications.
3. Donate any leftovers.
4. Make recycling stations available to make it easier for participants to dispose of their items in a responsible manner.
It is about progress not perfection. The reduction or elimination of garbage is a good step.
Manage your Energy Like a Professional (Without Being One)
Making smart energy decisions doesn’t require you to be an engineer expert. Being aware of how much power events consume is the first step towards making a change. And when we talk about strategies for managing energy during events don’t mean that you sacrifice comfort or technology. It’s about being mindful of how you are using them.
Here are some easy ways to reduce your energy consumption:
1. Look for places that are environmentally sustainable or utilize renewable energy sources.
2. Utilize energy-efficient equipment as well as LED lighting to illuminate displays and AV.
3. Host hybrid or virtual elements to save on venue and travel costs.
4. Be simple: The most elegant setups generally require less power.
Create an experience that has the same impact, but using less resources.
GreenUP Checklist, Your Secret Weapon
If you’re not sure where to start using tools such as the GreenUP Checklist can make life a lot simpler. The GreenUP Checklist breaks down steps for a sustainable event into straightforward and feasible steps that can be done, whether it’s cooperating with suppliers to create sustainable materials or encouraging attendees to take public transportation.
The checklist is based on United Nations Sustainable Development Goals to ensure you are sure you’re aligning your actions with something bigger than your particular event.
You’re in the position to make a difference
It’s not about achieving perfection, but about being deliberate. Whatever steps you take, you are helping move the industry towards a better way of doing things.
Your event will be remembered due to the speakers, the interactions and the way it didn’t appear outdated or wasteful. Your audience will see that caring for the environment is an integral part of the event by guiding with a clear goal.